Timeblocking Tools & Tricks
Inspired to try Time Blocking - or keen to install it as a regular habit? These resources from the 5 Minute Planner can help move from theory to practice..
Free Timeblocking Tool
Creating any new habit can be hard - no matter how great the benefits.
I built the 5 Minute Planner to help move from theory to practice and turn Timeblocking into a powerful and consistent daily practice.
It's quick to set up and use and incorporates some of the best ideas from productivity research. Printing it out means you start each day with a fresh start and a personalized reminder to prioritize and move into targeted action.
Ready for a block? Fill in the detail, place the folded page on your desk and get to work. Use your environment to HELP you focus.
TIMEBLOCKING STEPS
Completing a Single block? There are 5 steps to consider. Then, you might want to Cycle and Schedule. Using a planner can help at each stage.
1) DECIDE ->
Timeblocking is amazing, but its not the default. You will always need to choose. Use physical reminders like the planner.
2) DEFINE ->
TIME: How long and when #THEME: Project, Person or Virtue TASKS: 3-5 tasks for the block - start easy ... Consider dividing the time.
3) DEFEND ->
Reduce external AND internal distractions. Turn off notifications, wear headphones, keep a notebook and squeezeball ...
4) DISPLAY ->
Use your environment to help stay focused on your choices. Fold and display your planner and set your timer.
5) DO ...!
Do what you said you would do. Have a clear start and finish - bright lines. Get up, stretch, refresh - review and repeat.
CYCLE
Create a series of blocks during the day and a Plan - Do - Review cycle. Manage your energy with intense focus and recovery and adapt to the day.
SCHEDULE
Match the themed block to your energy level. Make your AM 1 block count. Create a "school day" - without the double maths after lunch.
Three Templates to Try
Build the habit by printing out one of the Five Minute Planner sheets. Personalize them with YOUR goals and reminders and get guided through a Plan - Do - Review. Or just use them to DISPLAY your timeblocks.
Getting the Right Things Done ...
You can use the planner for a single block or to help you work ON the right things, IN the right way throughout the day.
Set Up
Customize your planner using the PDF form - capture goals, events, reminders - whatever helps.
Print Out
Move to the printed page and writing by hand to plan the day and keep those plans visible.
Fold & Focus!
Focus on what matters most for the current timeblock by folding your planner and getting into action.
"TIMEBLOCKING 101: After a crash course in Timeblocking? Here's why building the habit of TImeblocking can be so powerful and the basic steps."
Matt
The Five Minute Planner
Timeblocking 101: Theory
A quick introduction to Timeblocking theory, what it involves and why it can be so helpful to our productivity.
Timeblocking: How To ...
There are 5 steps to consider for a single block. Here's how to approach them and why they help.
